The Complete Guide to Charter Bus Rentals

The Complete Guide to Charter Bus Rentals

Hosting an event or getaway with a big group of friends, family, or colleagues? If you’ve never rented a charter bus before, the whole process can seem a bit daunting at first. But don’t worry – your pals at have got you covered! As one of the nation’s top charter bus rental services, we can help you find the perfect bus for that seamless trip. Think of us as your trusty travel guides, here to make hiring a charter bus easy from start to finish.

Let’s dive into the need-to-knows of renting your very first charter bus!

The basics of chartering a bus

Let’s break down the essentials of chartering a bus for your group. It’s easier than you think!

Is a charter bus right for my group?

While charter bus transportation is undoubtedly convenient, it’s not the perfect solution for every circumstance. Generally speaking, charter buses make the most sense for groups of 20 or more adults traveling together. If you have less than this, you may find it more cost-effective to go with a shuttle van or even ride shares.

On the other hand, charter buses are pretty much essential for large groups like schools, sports teams, businesses, and wedding parties. Need to shuttle 50 people from a hotel to a corporate conference? Want to take your daughter’s dance troupe to competition in another state? A charter bus will get you there comfortably, efficiently, and all together.

The type of event you’re attending also plays a role. Charter buses are ideal for longer trips when parking will be a hassle and groups need to arrive at a specific time, like a concert or festival. They’re also great for multi-destination events where having one designated driver is extremely convenient – and with room for luggage.

What type of bus should I choose?

Once you’ve established that a charter bus is the way to go, the next step is figuring out what style best suits your group and trip. With, you can choose between 18-passenger shuttle buses, 30-passenger mini buses, and full-sized models with up to 56 seats.

What are you bringing with you? A smaller bus might only have overhead bins, while a coach bus has tons of room beneath for luggage and bulky items. And if anyone needs accessibility accommodations, we can offer buses with ADA features.

How much does a charter bus rental cost?

There’s no fixed rate when it comes to renting charter buses, but we always aim to make transportation affordable no matter what. Costs can vary depending on the type of bus, size of bus, time of year, duration of your rental, and total mileage. But in general, you can expect to pay anywhere from $100 to $350 per hour for smaller shuttles and mini coaches or $150 to $325 per hour for full-size charter buses. Renting by the day will bring those rates down to roughly $1,100 to $2,700 for compact models and $1,700 to $3,500 for full coaches. But don’t just go by rough estimates! Give us the details of your trip and we’ll build you a free, personalized quote with no obligation to book.

How can I book a charter bus?

Call 833-458-7001 and we’ll take it from there. We’ll go over all the basics: how many people are in your group, where you’re departing from, where you’re headed, and what dates and times you need transportation. From there, we can recommend the right size bus, estimate pricing, and give you options for any special amenities or accessibility needs. Once you agree on the perfect bus, just book right online. All you have to do is show up, hop aboard, and enjoy the ride!

Beyond the Basics

Great, you’ve got the basics down—but what about all those little details you haven’t thought of yet? Don’t worry, we’ve got you covered there too! There are a few lesser-known questions we get asked a lot from first-time bus renters, so we’ve put together a comprehensive FAQ to walk you through the rest of the process. After all, we’re here to make group travel easy and stress-free!

Do charter buses come with a driver?

Yes! When you book your charter bus through, you’ll have a driver to chauffeur your entire trip from start to finish. You’ll never have to worry about recruiting a driver from your group or renting a bus without an operator—your driver will come included as part of your charter bus package.

What about parking and loading on a charter bus?

Most bus destinations, like wedding venues, corporate event spaces, or major attractions, will have designated charter bus parking and loading zones. But in crowded areas like downtown streets or at popular public parks, things can get trickier. When you book with, we’ll go over the logistics of your trip’s specific stops to determine where your driver should park the bus, unload passengers, and wait to pick everyone back up. Some stops may allow curbside drop-off before the driver parks elsewhere, while other venues provide parking lots that can accommodate oversize vehicles.

Do you offer ADA-charter bus rentals?

Absolutely! can offer ADA-compliant buses. These buses can have wheelchair lifts or ramps and expanded aisles to easily accommodate passengers with mobility aids. They often have additional handrails and attachment points as well to help guests get safely seated. We understand that accessibility can mean different things to different passengers, so we’re happy to go over various options to find a bus that meets your group’s needs. Just let us know during your initial rental inquiry if anyone requires an ADA-accessible bus and we’ll make sure your rental is equipped with appropriate accommodations.

What is the luggage space like on a charter bus?

While most of our smaller shuttle buses and minibuses are great for transporting compact groups, they don’t tend to have as much luggage capacity and cargo room as full-size buses. If you’re traveling light, overhead bins should give you adequate storage space for personal bags, backpacks, and smaller items. But if you’ve got instruments, sports equipment, trade show booths, or anything particularly large or bulky, you’ll likely need a bigger bus with generous under-floor storage bays. When you’re giving us the details of your trip during your rental quote, just make sure to mention if you’ll need extra storage space. We can set you up with a bus that has rear luggage bays to easily stow all your gear!

What does a charter bus look like?

On the outside, you’ll notice a coach bus’s large panoramic windows perfect for taking in those scenic views. Underneath, spacious storage bays can stow everyone’s luggage, instruments, sports gear, and any other bulky items you need to bring. But where the real luxury shines is on the inside! Upon boarding, you’ll be surrounded by plush reclining seats designed for long-distance travel. The aisle is nice and wide to avoid that cramped, narrow feeling you get on standard buses or planes. Many models come with TV monitors and sound systems for entertainment, while tinted windows provide a sense of privacy.

What amenities do charter buses offer?

Basic charter bus amenities like air conditioning and panoramic windows are pretty much standard across all models. But many also come equipped with premium extras designed to keep you comfy and entertained throughout your travels. Small touches like footrests and overhead reading lights cater to your convenience. You can even upgrade to high-tech amenities like WiFi hotspots, power outlets, and TV monitors with DVD players. Who doesn’t love being able to stream movies, binge shows, and scroll social media in transit? Other popular charter bus options include onboard bathrooms for added ease, luggage bays for plentiful cargo space, and microphones/PA systems to easily address your whole crew. Just let us know what you want when you book your bus and we’ll check it off your list!

Do charter bus rentals have WiFi?

Yes and no. Many newer models will have Wi-Fi but it depends on the bus. With onboard WiFi you can stream videos, update apps, check emails, post to social media—all from the comfort of your reclining bus seat. No more stressing about draining your phone’s data plan while traveling! Many buses that rents out are also equipped with power outlets, so you can recharge your devices without worrying about running out of juice. You’ll never have to miss an important email, text, or call when riding by charter bus. Need WiFi and outlets for your group? Just ask when booking your bus!

What are the restrooms like on a charter bus?

Full-sized charter buses have compact yet functional onboard restrooms complete with a toilet, hand sink, toilet paper, soap, paper towel dispenser, and ventilation fan. While not luxurious, the restrooms allow you to handle any bathroom needs during long stretches of travel without worrying about stopping frequently.

Book a charter bus with the best!

That covers all the basics when it comes to renting a charter bus! Whether you need transportation for a huge family reunion, your daughter’s dance team, corporate traveling, or you just want to get the gang together for a big party night without worrying about driving, has you covered. We make it easy to reserve exactly what you need with zero hassle. Just give us a call at 833-458-7001 any time, day or night, and we’ll take care of all the logistics. Our friendly reservation specialists will get all the details from you, from your passenger count to your destination plans, and build you a personalized quote. With unbeatable rates and tons of buses in our nationwide network, renting luxurious group transportation has never been simpler.